There are many ways you can scan pages in Excel. The method you choose depends on several factors. The most important factor is the structure or layout of the pages. The data in columns and rows formatted using tabs to separate or define the text usually gives the best results with the conversion. Another consideration is the quality of the scanned files. Generally, pages with poor picture quality, small fonts or complex spreadsheets with a design to correct mistakes that take time to generate.
The best way to decide the best solution is to test whether a sample request. But the solutions in the following list may help you decide.
OCR Software: The least expensive and faster than the automatic conversion is correct. Documents with pooled data separated by tabs and spaces work best. Leaves with errors caused by non-standard columns or rows can be resolved with manual settings.
Software Zone: The program automatically recognizes the format characters and performs database. The user defines an area known as a rubber band that a particular area of the document reads. In rubber band is then trapped in a cell. The zone index is not suitable for all projects. Jobs that different types of documents may lead to conversion problems. Another disadvantage is that the affected area on each image consistent. Otherwise, the automated process will not work properly.
Adobe Acrobat: You can use a PDF file to convert to Excel. First recognize the PDF text recognition (OCR Choose Document> OCR> Recognize Text). You will then save the file, as tables in an Excel spreadsheet.
Programming with Visual Basic or VBA: Information not formatted in columns and rows as mailing lists can use VB scripts to move data into a CSV-Comma Separated Values format. The CSV file is opened in the spreadsheet for easy analysis and visualization. Programming is a method of formatting problems when the information contains field’s specific length, such as postal codes or abbreviations of the state. A function can also be written to identify empty words instead of formatting the page in a separate spreadsheet.
Copy and Paste: Copy and Paste is not ideal. But can save time in retyping pages. This solution is typically used for small jobs with few errors, but data is not formatted.
Service data capture: an alternative for projects where software technology does not work for the poor quality photographs, where corrections are needed much time consumption. It is more profitable to manually retyping documents with the poor quality of data entry specialists. The results are very accurate and profitable. Especially when the work is done offshore, so you get the most favorable rate.