An invoice management solution can manage all the paper documents that come through the accounts payable department. They are often modular and can help reduce costs and improve efficiency, while growth also control.
Processing software eliminates paper invoices in accounts payable and should integrate seamlessly with financing solutions back end as Oracle E-Business, PeopleSoft, JD Edwards, SAP, Coda, and more. All paper and electronic format can be processed through complex workflows.
The main advantages of solutions for managing invoices
Reduce costs and volumes of input data
Reduce cost and time in coding and authorization of invoices
Elimination of duplicate invoices
Improve supplier relations
Increased productivity accounts payable department
Better control of key business processes
Improve the level of service to internal departments
Better information management
Elimination of “Paper Chase”
Using an invoice processing solution – an example
When you enter invoices, accounts payable, they can be scanned invoice processing solution or if they are in electronic format, the data is transferred. Optical Character Recognition (OCR) can be used to automatically read the data on the bill, completely eliminating any manual data entry that would have traditionally done. Otherwise, the manual data entry can be achieved using a variety of indexing tools to make this process quick and easy. To share information and avoid duplication of data entry billing platforms for managing invoices are often integrated financial system.
For invoices without purchase order entrants (OP), encryption and authorization modules can be used to automate the coding and approval. Encoding module allows any buyer or accounts payable department of lines of code bill online. This reduces the problems of incorrect codes or inappropriate use and speeds up the process using intelligent defaults and validation rules. Authorization modules to automate the invoice approval process: e-mail alerts are sent to buyers, with a hyperlink to their interlay, where they can view a list of invoices for approval. They can then accept or reject each invoice, with options to view or send a colleague.
For invoices with purchase orders, matching and resolution module to allow all the invoices that are automatically received will be posted automatically to the funding system. If the bills do not arrive with recipes, the invoice processing solution, it will acquire the receipt of goods using similar authorization modules of functionality. It also manages the approval process differences between the orders / invoices and receipts, and makes adjustments allowed coding differences.
Once bills are approved, the resolution of billing management can post details of the financial system, the image associated with invoice details is then available for recovery.
The cornerstone of our success is our proven results in the construction and implementation of high quality solutions, focusing on the specific needs of each client.
Our product base, “Enable” is a powerful, modular, designed to automate document processes intensive business. If you have large volumes of documents to manage complex processes or other area of your business or your company as a whole, Enable provides all the performance and functionality you need for fast and efficient.